We offer a checking service for DBS applications at the following rates:
Charges for full members
Charges for non-members
|Paid staff that need external validation *||£85||£95|
|Volunteer that need external validation *||£30||£35|
* External validation is needed when it’s not possible to present all the documents that are required.
Please make sure you are eligible for a DBS before you apply. Only certain roles are allowed to be DBS checked, and there is a strict definition of whether people are volunteers or “paid”.
Can you apply?
To apply for a DBS you must be taking part in a regulated activity. These are defined as:
In relation to children, in summary:
(i) Unsupervised activities: teach, train, instruct, care for or supervise children, or provide advise/guidance on wellbeing or drive a vehicle only for children;
(ii) Work for a limited range of establishments (‘specified places’), with opportunity for contact; e.g. Schools, children’s homes, childcare premises. No work by supervised volunteers.
(iii) Work either of the above regularly: By the same person frequently (Once a week or more often) OR On 4 or more days in a 30 day period.
Six categories of people who will fall under regulated activity:
1. Providing Health Care by any Health Care Professional
2. Providing Personal Care: Anyone who provides an adult with physical assistance/trains/instructs/provides advice or guidance/ prompts and then supervises an adult while eating or drinking, going to the toilet, washing or bathing, dressing, oral care or care of the skin, hair or nails because of the adult’s age, illness or disability.
3. Social workers
4. Assistance with Cash, Bills and/or Shopping because of the adult’s age, illness or disability.
5. Assistance in the conduct of a person’s own affairs
6. Conveying: Any driver and any assistants who transport an adult because of their age, illness or disability to or from places where they have received, or will be receiving, health care, relevant personal care or relevant social work. (This does not include licensed taxi drivers or licensed private hire drivers).
The only exception to the above is that the Charity Commission recommends that DBS checks should be obtained for trustees of charities which work with children or vulnerable adults.
NB: It’s a criminal offence to ask for a check for any other roles.
The minimum age at which someone can be asked to apply for a criminal record check is now 16 years old.
Are you a volunteer?
We’re afraid whether you’re a volunteer or not is more complicated than it seems.
The DBS definition of a volunteer is defined in the Police Act 1997 (criminal records) Regulations 2002 as:
“Any person engaged in an activity which involves spending time, unpaid (except for travel and other approved out-of-pocket expenses), doing something which aims to benefit some third party and not a close relative.”
The applicant must not benefit directly from the position the DBS application is being submitted for. The applicant must not:
- benefit directly from the position for which the DBS application is being submitted
- receive any payment (except for travel and other approved out-of-pocket expenses)
- be on a work placement
- be on a course that requires them to do this job role
- be in a trainee position that will lead to a full time role/qualification
Please read through the examples in the table below showing common volunteer errors.
Examples of eligible and ineligible volunteer roles
|Position applied for||DBSvolunteer status||Reasoning|
|Parent helpers in schools||Eligible||This activity is entirely voluntary, is unpaid and is primarily aimed at providing a service to a third party|
|Scout/Guide||Eligible||This activity is entirely voluntary, is unpaid and is primarily aimed at providing a service to a third party|
|Adoptive parents and other household members over 18 years old||Eligible||This activity is entirely voluntary, is unpaid and is primarily aimed at providing a service to a third party|
|Foster carers and members of the same household over 18 years old||Ineligible||This activity is entirely voluntary but foster carers usually receive payments for these activities therefore it is deemed that neither foster carers nor other members of the household are entitled to free checks|
|Individuals working abroad on volunteering projects||Ineligible||This activity is entirely voluntary and is primarily aimed at providing a service to a third party, but these persons usually receive payment of a local salary, and lump sum payments, above and beyond what could be described as “travel and other approved out-of-pocket expenses”.|
|Medical/teaching/social work student on work placement, as part of training||Ineligible||This activity is a mandatory course requirement, is usually paid and is primarily undertaken to benefit the student|
NB: If you say you’re a volunteer and you’re not, not only can the DBS reclaim the full rate, your DBS may not be valid.